School Emergency Operations Plan Checklists |
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Checklists July, 2005 CHECKLIST A: DIRECTION AND CONTROL * CHECKLIST B: IMMEDIATE EVACUATION * CHECKLIST C: IMMEDIATE SHELTER * ANNEX 1 to Checklist C: "CLOSEST SHELTER" * CHECKLIST D: EVACUATION TO A HOST FACILITY * Annex 1 to Checklist D: EVACUATION ROUTES * CHECKLIST E: SHELTERING IN PLACE * ANNEX 1 to Checklist E: CRITERIA FOR SELECTION OF INTERIOR SHELTER * CHECKLIST F: "HOST" FACILITY * CHECKLIST G: PUBLIC INFORMATION * CHECKLIST H: WARNING AND COMMUNICATIONS * ANNEX 1 to CHECKLIST H: COMMUNICATIONS WITH PARENTS * ANNEX 2 to CHECKLIST H: STUDENT PICK-UP AUTHORIZATION * CHECKLIST I: SECURITY & POLICE SERVICES * ANNEX 1 to CHECKLIST I: BUILDING SECURITY PLAN * ANNEX 2 to CHECKLIST I: TRAFFIC/ACCESS CONTROL * CHECKLIST J: HEALTH AND MEDICAL SERVICES * CHECKLIST K: TRANSPORTATION * CHECKLIST L: FACILITIES AND SERVICES * CHECKLIST M SEARCH AND RESCUE * CHECKLIST N: RECORDS MANAGEMENT *
CHECKLIST A: DIRECTION AND CONTROL
DATE OF ACTIVATION: ____________ REASON FOR ACTIVATION: ___________________________ The direction and control activities outlined in this annex are generally applicable to all emergency situations and will provide adequate direction and control of emergency operations.
CHECKLIST B: IMMEDIATE EVACUATION
DATE OF ACTIVATION: ____________ REASON FOR ACTIVATION: ___________________________ Procedures to immediately evacuate the school building
CHECKLIST C: IMMEDIATE SHELTER OR LOCKDOWN
DATE OF ACTIVATION: ____________ REASON FOR ACTIVATION: ___________________________ In case there isn't time to move to a safer spot, or it may be unsafe to take students into the hallways, below are procedures to shelter students and staff inside the school, near or in their classrooms. Not all procedures will be applicable in all situations. ANNEX 1 to Checklist C: "CLOSEST SHELTER" If it is unsafe for the occupants of the facility to go outside, provisions should be made to provide "protected spaces" inside. Sometimes, there isn't time to return to homeroom, take roll and move in an orderly manner. In those cases, teachers should move their class to the "closest shelter". These aren't optimal, but are available. These spaces should:
Suggestions are:
Have everyone sit facing the wall, protecting head and face with arms against the wall. CHECKLIST D: EVACUATION TO A HOST FACILITY
DATE OF ACTIVATION: ____________ REASON FOR ACTIVATION: ___________________________ Procedures to evacuate students to another school or other safe facility
Annex 1 to Checklist D: EVACUATION ROUTES
Note: Include either or both: Written directions from the evacuation point to the host facility. A map showing the key routes from the evacuation point to the host facility.
CHECKLIST E: SHELTERING IN PLACE
DATE OF ACTIVATION: ____________ REASON FOR ACTIVATION: ___________________________
ANNEX 1 to Checklist E: CRITERIA FOR SELECTION OF INTERIOR SHELTER If it is unsafe for the occupants of the facility to go outside, provisions should be made to provide "protected spaces" inside. These spaces should:
Suggestions on where to find these "protected spaces" are:
If hallways are not suitable, use the inside wall of a room on the opposite side of the corridor from which the storm is approaching. In either one or multi-story facilities’ rest rooms are usually suitable, especially if the room is centrally located.
DATE OF ACTIVATION: ____________ REASON FOR ACTIVATION: ___________________________ Procedures for sheltering students at Locust Grove Church after evacuation from BMS..
CHECKLIST G: PUBLIC INFORMATION
DATE OF ACTIVATION: ____________ REASON FOR ACTIVATION: ___________________________ Procedures for the dissemination of official information and instructions to parents and to the general public.
CHECKLIST H: WARNING AND COMMUNICATIONS
DATE OF ACTIVATION: ____________ REASON FOR ACTIVATION: ___________________________ To describe the communications systems and capabilities that are available for emergency operations in the school system and to provide for the establishment and maintenance of the communications in use.
ANNEX 1 to CHECKLIST H: COMMUNICATIONS WITH PARENTS Parents and guardians need to be informed of provisions in the Emergency Operations Plan. This letter will provide the information that they need. To the Parent (s)/Guardian (s) of (student’s name): This letter is to assure you of our concern for the safety and welfare of students attending Belleville Mennonite School. Our Emergency Operations Plan provides for response to all types of emergencies. Depending on the circumstances of the emergency, we will use one of the following protective responses. Type of Protective Response Immediate evacuation Students are evacuated to a safe area on the school grounds in the event of a fire, etc. Modified Operation, May include cancellation/postponement or rescheduling of normal activities. These actions are normally taken in case of a winter storm or building problems that make it unsafe for students (such as utility disruptions,) but may be necessary in a variety of situations. In-place sheltering Sudden occurrences, weather or hazardous materials related, may dictate that taking cover inside the building is the best immediate response. Evacuation Total evacuation of the campus may become necessary if the school is in an endangered area. In this case, students may be taken to another facility outside of the endangered area. The "host" facility Belleville Mennonite School is Locust Grove Mennonite Church. Additionally, if your residence is in a disaster area and the school is not, your children will be cared for in their regular school location until the danger has subsided, or until you or your authorized designee comes to the school to get them. Please listen to Radio Stations WTLR, WMRF, WHUN, WCHX or TV Station WGAL for announcements relating any of the emergency actions listed above. We ask that you refrain from calling the school during the emergency. This will keep telephone lines open so that campus administrators will be able to make emergency calls and relay information to the media. The media will advise you when and where to report to regain custody of students. This will avoid traffic congestion that may impede the response of emergency vehicles and threaten the safety of students and staff. You will need to do the following when reporting to the designated student release area:
The form designating persons to pick up your student is included with this letter for you to complete and have returned to the school no later than September 30, 2005. This form will be used for ALL INSTANCES when your student is released from the school. Please ensure that only those persons you list on the form attempt to pick up your student. In the event your student has a personal means of transportation at school at the time of the emergency or evacuation, your consent is also required before the student will be permitted to leave with their own mode of transportation. I specifically urge you not to telephone the school or attempt to make different arrangements during an event. This action will only create additional confusion and divert staff from their assigned emergency duties. All instructions will be provided to the media for dissemination. Should the media be unable to operate because of power loss, etc, a route alerting system will be activated in your area. Emergency conditions may also require that the school will have to close for a period of time. In that event, students may be required to complete assignments at home or at another location. You will be informed via the news media or neighborhood alerting system of procedures to be followed. In order to assure the safety of our students and staff, and in an effort to assure the continuity of the educational process, I ask your understanding and cooperation. Should you have additional questions regarding our emergency operating procedures contact Mr. Marvin Peachey, Maintenance Director or myself. Sincerely,
R. Ann Kanagy Superintendent Enclosure ANNEX 2 to CHECKLIST H: STUDENT PICK-UP AUTHORIZATION
I, __________________________________, authorize Belleville Mennonite School to release my child (children) to the person (s) designated. This is in agreement with the Belleville Mennonite School Emergency Operations Plan.
Student’s Designated Custodian (s) Name Name & Relationship _____________________ __________________________________ _____________________ ___________________________________ _____________________ ___________________________________ _____________________ ____________________________________
________________________________________________________________________ Your Signature Relationship Date
______________________________________________________________ Print Name ______________________________________________________________ Address ______________________________________________________________ Address (Home Phone)_________________(Work)_______________(Cell)________
In the event my child (children) has/have a personal mode of transportation at school when an emergency or evacuation occurs, I authorize him/her to use the personal mode of transportation for evacuation travel purposes and to transport other immediate family members if feasible. _______________________________________________________________ Signature Relationship Date ________________________________________________________________ Print Name NOTE: Parents and guardians should designate themselves as designated custodians. Friends, neighbors and other relatives may also be designated. PLEASE PRINT CLEARLY.
CHECKLIST I: SECURITY & POLICE SERVICES
DATE OF ACTIVATION: ____________ REASON FOR ACTIVATION: ___________________________ Provides a security program within the Belleville Mennonite School to protect life and property in the event of emergencies and to assist in the event that an evacuation is ordered.
ANNEX 1 to CHECKLIST I: BUILDING SECURITY PLAN (Include a floor plan of the school with all entrances marked, listing the names of those staff who are responsible to guard that entrance.) (Provide copies to local law enforcement and fire department.) ANNEX 2 to CHECKLIST I: TRAFFIC/ACCESS CONTROL (Include a site diagram of the school grounds, showing traffic flow and bus access/egress. Designate staff to initially control traffic, then turn the Control Points over to local police or fire police when they arrive.)
CHECKLIST J: HEALTH AND MEDICAL SERVICES
DATE OF ACTIVATION: ____________ REASON FOR ACTIVATION: ___________________________ Procedures for school health and medical personnel to follow to reduce deaths and injuries and to identify assistance needed during emergencies or disasters.
DATE OF ACTIVATION: ____________ REASON FOR ACTIVATION: ___________________________ Procedures for transportation during emergency operations including evacuation of students & staff and the transportation of supplies and records from a threatened area. . CHECKLIST L: FACILITIES AND SERVICES DATE OF ACTIVATION: ____________ REASON FOR ACTIVATION: ___________________________ Procedures and responsibilities for the restoration of facilities and services.
DATE OF ACTIVATION: ____________ REASON FOR ACTIVATION: ___________________________ Procedures to be followed when discrepancies in prescribed accountability procedures indicate that a student or staff member is missing. Search team will not initiate a search unless someone is missing. Do not enter unsafe areas.
CHECKLIST N: RECORDS MANAGEMENT
DATE OF ACTIVATION: ____________ REASON FOR ACTIVATION: ___________________________ Procedures to be followed to preserve essential records in case the building is evacuated or is in danger.
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